OpenMPE Board of Directors

Minutes for 02 March 2006

Present: John Wolff, Matt Perdue, Donna Garverick, John Burke, Chuck Ciesinski, Paul Edwards, Alan Tibbetts

Absent: Birket Foster, Steve Suraci

2006-03-02-01
Minutes RESOLVED that the minutes of: 17 November 2005 be ratified.
RESOLVED that the minutes of: 12 December 2005 be ratified as amended. J. Burke abstaining.

2006-03-02-02
Treasurer's Report P. Edwards reported that the invoicing process has changed at HP. An outside company is handling invoicing now. OpenMPE is set-up as a vendor now through this company. P. Edwards received notification that the invoice was received. We're now waiting for HP to pay. We are expecting a 45-day wait. Because OpenMPE is now established as a vendor, we can invoice again for other PSAs. P. Edwards to follow-up with our bank about receiving foreign money.

2006-03-02-03
By-law Changes

"Any Director who fails to attend 3 meetings in a row, will be invited to attend the next meeting to explain the circumstances for the absences, and requesting an explanation for the circumstances to be submitted in writing, email acceptable, for consideration at the meeting. If in the opinion of the majority of the directors the absences constitute a dereliction of duty, the directors may vote for the removal of the Director, without having to call a special meeting for this purpose. If the circumstances are for scheduling reasons, the Directors will try to accommodate a schedule change request."

Comments:

4 meetings in a row seems more reasonable

Need a provision for 'unexplained' absences

J. Wolff to post revisions for the Board to review.

2006-03-02-04
Next Meeting/
Election The next Board Meeting will be held on Monday, March 6th, 1pm (EST)/10am (PST) to ratify the election results. Attendance is very important! D. Garverick to notify Ron Seybold of this meeting so that he can send his results. D. Garverick to draft election notice to the Board. D. Garverick will be notifying new board members and exiting board members.

2006-03-02-05
Website We need to transition webmaster responsibilities due to J. Burke's leaving. John Dunlop has volunteered to do this. RESOLVED that John Dunlop shall become the OpenMPE webmaster. M. Perdue will take over mailing list maintenance. J. Burke will work with both John Dunlop and M. Perdue. We also need to get web site billing transitioned. J. Burke to work with P. Edwards on that.

Unless otherwise noted, all resolutions were carried by the unanimous vote of all members present.
Minutes ratified 04 May 2006.

2006-03-02-01 Minutes	RESOLVED that the minutes of: 17 November 2005 be ratified. RESOLVED that the minutes of: 12 December 2005 be ratified as amended. J. Burke abstaining.
2006-03-02-02 Treasurer's Report	P. Edwards reported that the invoicing process has changed at HP. An outside company is handling invoicing now. OpenMPE is set-up as a vendor now through this company. P. Edwards received notification that the invoice was received. We're now waiting for HP to pay. We are expecting a 45-day wait. Because OpenMPE is now established as a vendor, we can invoice again for other PSAs. P. Edwards to follow-up with our bank about receiving foreign money.
2006-03-02-03 By-law Changes	"Any Director who fails to attend 3 meetings in a row, will be invited to attend the next meeting to explain the circumstances for the absences, and requesting an explanation for the circumstances to be submitted in writing, email acceptable, for consideration at the meeting. If in the opinion of the majority of the directors the absences constitute a dereliction of duty, the directors may vote for the removal of the Director, without having to call a special meeting for this purpose. If the circumstances are for scheduling reasons, the Directors will try to accommodate a schedule change request." Comments: 4 meetings in a row seems more reasonable Need a provision for 'unexplained' absences J. Wolff to post revisions for the Board to review.
2006-03-02-04 Next Meeting/ Election	The next Board Meeting will be held on Monday, March 6th, 1pm (EST)/10am (PST) to ratify the election results. Attendance is very important! D. Garverick to notify Ron Seybold of this meeting so that he can send his results. D. Garverick to draft election notice to the Board. D. Garverick will be notifying new board members and exiting board members.
2006-03-02-05 Website	We need to transition webmaster responsibilities due to J. Burke's leaving. John Dunlop has volunteered to do this. RESOLVED that John Dunlop shall become the OpenMPE webmaster. M. Perdue will take over mailing list maintenance. J. Burke will work with both John Dunlop and M. Perdue. We also need to get web site billing transitioned. J. Burke to work with P. Edwards on that.